How to Record and Transcribe Your Meetings with Plaud AI

Capturing and processing meeting notes shouldn’t be a chore. With Plaud AI, you can record any conversation with a single button press and get AI-generated transcripts and summaries within minutes. Here’s how to get started.

Step 1: Set Up Your Plaud Note Device

Unbox your Plaud Note and charge it via the included USB-C cable. Download the Plaud app from the App Store or Google Play. Pair the device with your phone via Bluetooth — the app will guide you through the quick pairing process.

Step 2: Record Your First Meeting

Before a meeting, simply slide the switch on Plaud Note to start recording. The device vibrates briefly to confirm. The LED indicator shows recording status. Place it on the table or clip it to your phone — the dual-microphone array captures clear audio from all directions in a conference room.

Step 3: Upload and Process

After the meeting, open the Plaud app. The recording automatically uploads via Bluetooth. If you’re in a hurry, Plaud’s 64GB storage holds up to 480 hours of audio, so you can upload later. Once uploaded, AI processing begins immediately — transcription typically takes 1-2 minutes per hour of audio.

Step 4: Review the Transcript

Open the recording in the Plaud app or web dashboard. You’ll see the full transcript with speaker labels (Speaker 1, Speaker 2, etc.). Tap any speaker label to rename them. The transcript is fully searchable — type a keyword to jump to that moment.

Step 5: Read the AI Summary

Below the transcript, find the AI-generated summary organized into sections: Key Points, Decisions Made, Action Items, and Follow-Up Questions. Each action item includes the responsible person and deadline if mentioned. Copy the summary with one tap to paste into your project management tool.

Step 6: Share with Your Team

From the recording page, click “Share” to generate a link. Choose whether recipients can view the transcript, listen to the audio, or edit the speaker labels. Share via Slack, email, or directly in your project management tool.

Step 7: Build a Searchable Archive

Over time, your Plaud library becomes a searchable archive of institutional knowledge. Use the search bar to find any past discussion by keyword. AI-generated tags help you browse by topic. This is invaluable for referencing past decisions and avoiding repeated conversations.

ProTips:

• Name your recordings immediately after meetings for easy retrieval
• Use the “Phone Call” mode by placing Plaud Note on the back of your phone to capture both sides of a call
• Review and correct speaker names in transcripts — AI learns from corrections and improves over time
• Set up auto-sharing with your team channel so summaries are always available without manual forwarding